Law Firm Bookkeeping Services
Bookkeeping Support That Fits the Way Your Firm Operates
Your bookkeeping shouldn't require constant oversight just to stay accurate.
Maybe your books are generally in good shape, but keeping up with reconciliations and reporting is taking too much internal time. Maybe your IOLTA records aren't lining up the way they should. Or maybe you know something is off in QuickBooks and need someone to figure out why.
Mill Stone Bookkeeping provides ongoing bookkeeping, IOLTA support, cleanup, and troubleshooting for law firms nationwide, so you can get the right level of help based on where your books are today.
Start with a complimentary 30-minute conversation about your firm, your current books, and where you need support.
Explore Our Bookkeeping Services
Looking for something specific? Jump to the support your firm needs.
Ongoing Bookkeeping for Law Firms
Keep Your Books Current Without Managing the Day-to-Day Work
You shouldn't have to check behind your bookkeeper, keep track of what still needs to be reconciled, or wonder when you'll have updated financial information.
Mill Stone handles the recurring bookkeeping work within the systems your firm already uses, while keeping communication clear when something needs your input.
Ongoing support may include:
Transaction categorization and financial recordkeeping
Expense tracking
Bank and credit card reconciliations
QuickBooks maintenance
Payroll-related bookkeeping and data entry
Coordination with third-party payroll providers
Financial reporting
Clio-related bookkeeping support
Investigation of discrepancies as they arise
Depending on your engagement, recurring reporting may include profit and loss statements, balance sheets, and cash flow statements to give you a consistent view of your firm’s financial position.
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Mill Stone works independently between check-ins and keeps you informed when something needs your attention. Many ongoing clients meet with us at least monthly, with additional communication when questions, discrepancies, or decisions come up.
IOLTA Trust Account Bookkeeping
When Trust Account Records Don’t Line Up, You Need More Than a Quick Fix
IOLTA discrepancies can be difficult to untangle because the issue isn’t always sitting in one obvious transaction. The trust account, client liability records, billing activity, and accounting system may all need to be reviewed together.
Mill Stone maintains and reconciles IOLTA records with attention to both the funds held in trust and the corresponding client liabilities.
Support may involve:
Maintaining trust account records
Reconciling IOLTA bank accounts
Reviewing corresponding liability balances
Identifying differences between trust assets and liabilities
Investigating discrepancies
Working with information across Clio and QuickBooks
Addressing bookkeeping issues that affect the trust account workflow
Bookkeeping Cleanup & Troubleshooting
Your Books Don’t Have to Be in Good Shape Before You Call Us
If your books have fallen behind, accounts won’t reconcile, reports don’t make sense, or you’ve inherited a bookkeeping problem you don’t know how to solve, you don’t need to clean things up before reaching out.
Mill Stone reviews the records, identifies where things have gone off track, and works through the issues so you can move forward with financial information you can rely on.
Cleanup and troubleshooting may involve:
Reviewing existing QuickBooks records
Correcting inaccurate or inconsistent entries
Reviewing bookkeeping issues connected to billing
Addressing problems created during accounting system changes
When the same problem keeps resurfacing, correcting the latest transaction may not be enough.
Mill Stone may review billing activity, bookkeeping entries, account balances, or the way information moves between systems to understand what’s contributing to the problem.
If cleanup is needed before ongoing bookkeeping begins, we’ll address that work first before transitioning into recurring support.
​Reconciling accounts that have fallen behind
Investigating unexplained balances
Improving financial workflows that contribute to recurring errors
Preparing the books for ongoing monthly bookkeeping
Additional Support for Your Bookkeeping Systems
Your bookkeeping may involve more than one platform or financial process. Mill Stone also supports the systems that connect to your books, including Clio, QuickBooks Online, QuickBooks Desktop, ADP, Gusto, QuickBooks Payroll, and more.
Accounting Data Migrations
Moving bookkeeping records between QuickBooks Online and QuickBooks Desktop, including addressing issues that may surface during the transition.
Payroll Bookkeeping & Coordination
Working with payroll information from providers such as ADP, Gusto, and QuickBooks Payroll so the related bookkeeping and reporting stay aligned.
Financial Reporting
Providing recurring reports such as profit and loss statements, balance sheets, and cash flow statements based on your firm's needs.
​How Pricing Works
You'll know the recommended scope and cost before work begins.
Ongoing Bookkeeping
Recurring bookkeeping services are priced at a flat monthly fee based on the level of support your firm needs.
Cleanup & Troubleshooting
Cleanup engagements are priced at a flat project fee based on the condition of your records and the work involved.
Your Books Should Support Your Firm, Not Compete for Your Attention.
You don't need to have everything figured out before reaching out.
Start with a complimentary 30-minute conversation about your current bookkeeping setup, what's working, what isn't, and where you need support. From there, we'll help determine the right next step for your firm.
Serving small- to mid-sized law firms nationwide.